GDPR information
Collaboration municipalities
The Baby & Child Research Center works together with various municipalities in the province of Gelderland and Limburg. These municipalities send us the addresses of all parents who have recently had a child. Municipalities are allowed to provide addresses to the Baby & Child Research Center for the purpose of scientific research.
Data use and storage
We only use your address to send you our information letter about the Baby & Child Research Center; the address details will not be used for other purposes. We do not give your address details to anyone else. The address data is stored on a secure server to which only a select group of employees have access. After you have received our information letter, your address details will be destroyed within three months, regardless of whether or not you sign up to participate in our research. Should you decide to sign up for our research, you will then be asked to provide the necessary information yourself.
If you would like to participate in our research, you can register in various ways. The easiest way to do this is via the registration form on our website. If you click the registration link, you will be redirected to our secure server at the Max Planck Institute for Psycholinguistics. Here you can fill in a registration form.
In order to process your data, we need your consent. You can give your consent by ticking the box in the registration form. Before you give your consent, we believe it is important that you know where and how your data is stored, what we will use it for and what rights you have. You should therefore read the following information carefully.
Additional information
To participate in our research, we need additional information from you and / or your child. You can provide us with this information, your personal data, by filling in the full registration form.
Database
We then store this data in our database. The database is located on a secure server at the Max Planck Institute for Psycholinguistics. Only a select group of employees have access to the database and only for as long as necessary for a specific research project. These are employees of the Radboud University Nijmegen, the Max Planck Institute for Psycholinguistics and the Radboud university medical center, who are all affiliated with the BRC. A separate smaller group of employees oversees this.
Retention period
We store the personal information that you provide until your child reaches the age of 10. We will then remove your personal data from the database.
Consent
We may only process your personal data if you give your consent. Your consent is our legal basis for processing the personal data described above. If you register for our research via the registration forms, you can give your consent by ticking the relevant box in the registration forms and then clicking SUBMIT. If you wish to register by another means, for example by telephone or by e-mail, we also need your consent. In this case we will discuss with you by telephone or e-mail how you can give your consent.
Information & consent
Before you participate, you will receive all the necessary information about the study via email and / or post. In addition, we will also send you a consent form. Your participation in a study is always on a voluntary basis and you will receive a separate consent form to sign for each study you participate in.
The research data that we collect during the study will always be stored separately from your personal data. This research data is therefore not stored in the database described above. You will always receive information about the storage of the research data and the researchers responsible for the study in a separate information sheet. You can withdraw your consent for this data at any time. It is not possible, however, to withdraw your consent for research data that has already been processed at the time of your request.
Anonymity guaranteed
The research data is analyzed at a group level and then used for publication in scientific journals. No information is used that could personally identify your child (such as his / her name), and your child's anonymity is ensured under all circumstances. The research data collected is encrypted and only employees of the specific study know which code is linked to your child's data. The encrypted research data is stored and can only be accessed by external researchers without personal data or other data that would make it possible to discover the identity of you or your child, unless you have given your consent for this.
Personal data
You can withdraw your consent at any time. We will then remove your personal data from our database. If you want to view your personal data (in which case you will receive a copy), adjust or delete it, or limit the processing of this data, you can contact us. We will process your request within 1 month. You also have the right to object to the processing of your data if it is based on a legitimate interest. In all instances described here you can contact us via brc@ru.nl.
Research data
You have the same rights as described above. The only exception is that we cannot delete research data that has already been processed at the time of your request.
The responsible regulatory bodies are the Bavarian Data Protection Authority (BayLDA), Postfach 1349, 91504 Ansbach, Germany and the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), Postbus 93374, 2509 AJ The Hague, Netherlands.
Right of inspection of supervisory authorities for investigating research
Some persons and organizations must be able to view your personal and research data. This is necessary to be able to check whether the research has been carried out properly and reliably. These persons and bodies that can obtain access to your data for control purposes include: authorized persons within Radboud University and the Max Planck Gesellschaft and (inter)national supervisory authorities (for example, the Dutch Data Protection Authority and Bayerische Landesamt für Datenschutzaufsicht and the Landelijk Orgaan Wetenschappelijke Integriteit). They will keep your information confidential. You are asked to give permission for this access, else you will not be able to participate in our research.
Data protection officers
Because the BRC is a collaboration between different departments and institutions, there are several Data Protection Officers. For the Language Development research group at the Max Planck Institute, the Data Protection Officer is Ms. Heidi Schuster of the Max Planck Society. For questions about data protection please contact us directly at datenschutz@mpg.de or by calling +49 89 2108 1554 (Ms. Schuster speaks English and German). It is also possible to contact the local coordinator via privacy@mpi.nl
For the BabyBRAIN and First Language Acquisition research groups at the Radboud University, the Data Protection Officer is Mr. Ronald Sarelse. For questions about data protection you can contact him via privacy@ru.nl.
For the Developmental Psychobiology lab research group of the Radboud University Medical Center, you can write to gegevensbescherming@radboudumc.nl with any questions about data protection.
You can also send your questions to brc@ru.nl. We will ensure that the question is brought to the attention of the relevant Data Protection Officer.
Information on data processing in conformity with Art. 14 General Data Protection Regulation
1. Contact details of the controller
We, the Baby & Child Research Center provide the following social media websites:
As the provider of these websites, we work together with the provider of the respective social media platform in the sense of Art. 4 No. 7 of the General Data Protection Act (GDPR):
- Meta Platforms Ireland Ltd. (Facebook, Instagram)
- Google Ireland Ltd. (YouTube)
- LinkedIn Ireland Unlimited Company (LinkedIn)
- Twitter International Company (Twitter)
When you visit our social media websites, the controller processes personal data. Below we will inform you of which data these are, how they are processed and what rights you have in this context. We as the controller of these websites have concluded agreements with the provider of the respective social media platform which e.g. set out the conditions for using the websites. The terms of use of the respective provider and the terms and conditions and guidelines listed there at the end are relevant here.
2. Use of insights and cookies
The providers of the social platforms also provide us with user statistics (so-called analytical services or page insights data) for our websites on the social media platforms based on the actions and interactions of our followers (e.g. likes, shares, comments etc., the number of following, individual page area access, scope of a contribution as well as statistics about the followers based on age, language, place of origin or interests), which help us to contact our followers and interested parties, understand the use and scope of our contributions, evaluate contents and identify user preferences and design our websites on the social media platforms to be as target-group-friendly as possible. We cannot influence or access the creation or processing of these user statistics and the underlying data; this is performed on the sole responsibility of the provider of the respective social media platform.
The provider of the respective social media platform receives, records and processes the information stored in the cookies. This also includes services provided by the provider or the provider group of the social media platforms as well as services provided by other companies that use the social media platforms and which are visited by the user. In addition, other positions such as partners or even third parties can use cookies on the social media platforms to provide services to the companies advertising on the social media platforms. For more information on the use of cookies by the provider, please see the latter’s Cookie Policy.
3. Contact details of the Data Protection Officer
The contact details of the MPG Data Protection Officer are: Hofgartenstraße 8, D-80539 Munich, Tel.: +49 (89) 2108-1554, Email: datenschutz@mpg.de
4. Purposes of data processing
The data entered on our websites on social media platforms such as comments, questions, videos, images, likes, public messages, job preferences and selection etc. are published by the provider of the social media platform and only used or processed by us for the purposes listed below. We reserve the right to delete contents, where necessary. If applicable, we will share our contents on our website, if this is a function of the website and communicate with you via the website.
The websites provided by us contain links to our other company sites on social media platforms. You can identify links to the websites of the social media platforms e.g. by the respective company logo. If you follow this link, you can reach our company sites on the respective social media platforms. When you click on a link to a social media platform, a connection is established with the servers of the social media platform. This informs us that you have visited our website. In addition, further data is transmitted to the providers of the social media platform. These are, for example:
- Address of the website with the activated link
- Data and time of the website access and activation of the link
- Information about the browser and operating system used
- IP address
If you are already logged into the respective social media platform at the time that you activate the link, the provider of this social media platform may be able to determine your user name or even your real name based on the transmitted data and attribute this information to your personal user account on the social media platform. You can prevent this allocation to your personal user account, if you log out of your user account first.
5. Establishing contact
You can contact us via several of our websites on social media platforms. We process your data in order to answer your query and, if applicable, to send you the requested information materials. Your data may also be transmitted to the position responsible for your query. This position may be a third party. A transmission only takes place, if we are authorized to carry out the transmission under data protection law.
If you send us a query on the social media platforms, we may, depending on the required response, also refer to other, secure communication channels which guarantee confidentiality.
You always have the option to send us confidential enquiries via our address listed under contact details.
6. Statistical evaluations
Information processing is intended to allow us as the provider of the social media website to receive statistics (so-called page insights data) which the provider of the social media platform makes available based on the visits to our website. For example, it enables us to gain knowledge about the profiles of the visitor who like our website or use the applications on our website, so that we can provide them with more relevant contents and develop functions which may be of greater interest to them.
In order for us to better understand how to use our website to better reach our interested users, the recorded information is also subjected to demographic and geographical analyses which are then made available to us. We can use this information in order to offer targeted interest-based contents without obtaining direct knowledge of the visitor’s identity. Where visitors use social media platforms on several devices, the recording and analysis can also be implemented across several devices, if these are registered users who are logged into their profiles.
The created visitors’ statistics are transmitted exclusively in an anonymized format. We do not have any access to the underlying data.
You can find more information on the processing of your personal data by the provider of the respective social media platform in the context of creating and processing user statistics by checking the information about user statistics on the following websites by the respective social media platform:
- Meta Platforms Ireland Ltd. (Facebook, Instagram)
- Google Ireland Ltd. (YouTube)
- LinkedIn Ireland Unlimited Company (LinkedIn)
7. Legal basis for data processing
We provide these social media websites in order to present ourselves to the users and other interested parties who visit our websites and to communicate with them. The personal user data are processed on the basis of our legitimate interests in an optimized company and product presentation (Art. 6 para. 1 lit. f GDPR).
8. Recipients or categories of recipients
We do not transfer the data to third parties.
The servers of the social media platforms are located in the USA and in other countries outside the European Union. As a result, the providers of the social media platform can also use the data in countries outside the European Union. Please note that companies in these countries are subject to data protection law that does not generally protect personal data to the same extent as is the case in the European Union.
Please note that we cannot influence the scope, type and purpose of the data processing by the provider of the social media platform. For more information on the use of your data by the social media platform linked to on our website, please see the privacy policies of the respective social media platforms:
- Meta Platforms Ireland Ltd. (Facebook, Instagram)
- Google Ireland Ltd. (YouTube)
- LinkedIn Ireland Unlimited Company (LinkedIn)
- Twitter International Company (Twitter)
9. Duration of storage
We do not save the data.
10. Rights of the data subject
You have the right to information about your data saved at the MPG, the right to correction of the data, if these are incorrect, the right to deletion of data stored inappropriately and the right to data portability. You also have the right to lodge a complaint with the supervisory authority. For the MPG, this is the Bavarian State Office for Data Protection Supervision [Bayerische Landesamt für Datenschutzaufsicht], PO Box 1349, 91504 Ansbach.
11. Source of data
The data are not collected directly from the data subjects but instead made available by the provider of the social media platform:
- Meta Platforms Ireland Ltd. (Facebook, Instagram)
- Google Ireland Ltd. (YouTube)
- LinkedIn Ireland Unlimited Company (LinkedIn)
- Twitter International Company (Twitter)
If you subscribed to our newsletter during registration, we will send you newsletters (in Dutch) through the newsletter software Interspire. We will upload the following data to Interspire:
- The name of your child (to address you in the e-mail)
- Your e-mail address (to send you the newsletter)
- The date of birth of your child (to send you a yearly surprise)
Interspire is hosted completely by our own servers of Radboud University Nijmegen. Your data will stay in our secure digital environment and will not be provided to external companies.
In every newsletter, you have the possibility to unsubscribe.
You may contact us if you have any questions about our privacy policy. We reserve the right to change this policy when our website, services or legislation changes.
